Larsen Transfer understands that whether it’s across town or across the country, corporate relocation demands an expert team knowledgeable about business continuity and corporate relocation. Larsen Transfer’s main goal with commercial moving is eliminating downtime and getting your normal operations back up and running ASAP. We’ve helped dozens of businesses in the Tri-Cities, WA with office relocation. That means we help move expensive office equipment, and we work closely with internal stakeholders on all aspects of corporate move. Larsen Transfer Moving and Storage has the capabilities, resources, and years of experience to provide assistance with corporate relocation and contingency planning for your office relocation.
As such, we have compiled corporate relocation best practices and a go-to system for effectively moving businesses from one place to another with minimal delays. Whether you’re moving your main location or opening a branch office, you’ll still need to keep tabs on your business assets, equipment and supplies. Careful planning is always key to secure your business and make sure that you can service your customers even during the move. How do you do that exactly? Read on for some helpful tips.
Corporate Relocation Tips – Create Chain of Custody
Keeping close track of your inventory is probably one of the most critical aspects of your move. Your valuable business equipment, technology, and products is a crucial aspect of your operations. Create a thorough checklist of all your inventory and items inside your moving boxes and check hand-off of each item at every checkpoint throughout the move. Creating a chain of custody ensures that if anything goes missing, you can clearly see who was the last person to have ownership of that item.
Moreover, once boxes and file cabinets are securely sealed they should be placed in a secure location. The security personnel assigned to that location should sign each box that goes in and out and have a list of personnel or employees who have security clearance. Following this step means you’ll significantly minimize the risk of important inventory going M.I.A.
Document Key Equipment and Identify Important Documents
All businesses have important legal and financial documents that are critical to business operations, such as articles of incorporation, legal and tax documents, building lease papers, banking information and other critical HR documents. These are all documents you need to operate your business or start your business all over again the case of disaster. Make sure you keep all these documents easily accessible by you and within reach during your move.
When it comes to critical business operation equipment, such as computers and other hardware, you need a contingency plan to easily locate where you could perform these basic office functions during a move. Can you perform your work remotely? Can you use an external business outlet to make copies, print documents, and make phone calls? We recommend identifying these as soon as possible.
Downsize and Purge
We’ve said it before and we’ll say it again! Moving is a great time, even better than most, to think about cutting down on junk, clutter, or inessential items. For businesses, that means safely shredding and disposing old, unneeded documents. Disposal is another concerted effort, but the less stuff you have the less you and your staff will have to worry about during a move. A couple of weeks before your move ask employees to identify documents they no longer need (make sure they have a guideline to go off of). Then collect all those documents for safe shredding and disposal.
Have a plan and have an offsite backup
Starting to plan your move early can mean the difference between 10 hours of downtime or two business days lost to the move. Like any large scale projects , it’s important to know what is involved and who is involved. Assign the move to a group of trusted staff members and employees — those who are highly detail oriented and good at managing logistics. The group can choose to meet on weekly basis to touch base with movers, and assign tasks and check in with progress.
Moreover, it’s always advised to have an offsite storage location to keep non-critical equipment and decommissioned corporate documents. Larsen Transfer offers a wide variety of records storage and commercial storage to meet the needs of your business — as us how we can help you store office equipment during a move. Create a records-management program for taking inventory of all your sensitive corporate equipment and document, including storing copies offsite. Ask Larsen Transfer how we can help.
Get The Right Movers
At Larsen Transfer, we’ve handled a wide range of corporate relocation moves. We’ve helped move the Richland Library, Pendleton Hospital, Kadlec and recently Trios. We’ve also worked countless office moves in the area for Bechtel and other local contractors. We’re a residential and commercial moving company servicing Tri-Cities, WA (Richland, Pasco, Kennewick, WA).